10 Ways Microsoft SharePoint 2013 Will Improve Productivity

The key to success with any technology upgrade is to prove a return on investment from a productivity perspective. Businesses can often rush into updating technology or infrastructure deployments without carefully considering the benefits that they can bring. Decision makers need to keep the potential productivity benefits in mind and weigh them up against the pitfalls of rushing into an upgrade, simply because it is popular.

With this in mind I’ve pulled together a list of 10 ways in which Microsoft SharePoint 2013 will improve productivity:

1. Document Management

Uploading documents in previous versions of SharePoint has always meant a lot of awkward clicking. The other option of getting documents into SharePoint 2010 quickly was using SharePoint Workspace, but that was often unpredictable and had document library scalability limitations. The new drag-and-drop functionality of SkyDrive Pro is an attempt at taking your content offline and replacing SharePoint Workspace. The experience of taking your documents offline has also been improved by simply clicking the sync button.

2. Sharing

SharePoint really takes the effort out of security management for business users by simply nominating the user or group and permissions with two clicks. Requesting access to a site is traceable, so if you go back to the site after you have requested access, it will detail who is handling the request.

3. User Interface

SharePoint 2013 offers a far more polished, “user first” user interface than SharePoint 2010. The interface has been cleaned up and some SharePoint-nuances like “Site Actions” have been replaced with simpler alternatives (such as a “Settings” icon). It makes SharePoint easier to understand, and more enjoyable to use for both end users and IT management.

4. Social

SharePoint 2013 has been designed with new social capabilities to facilitate better collaboration between employees. Enhancements to the user experience include Interactive feeds, Community Sites and Follow Sites, all of which promote a social working environment.

5. Search

SharePoint users spend a lot of time trying to find documents, and SharePoint 2013 enables them to discover information faster. There are now quick document previews in the web browser, much better search refiners on the left-hand side, and subtle improvements like “view library” and “send”.

6. Managed Metadata

SharePoint’s Managed Metadata service has been hugely helpful in allowing users to tag content with a taxonomy or folksonomy of terms. SharePoint 2013 offers a number of improvements such as being able to follow terms from a social perspective. The other addition is the ability to have properties associated with terms, which has been introduced to drive navigation by term sets.

7. Site Policies

Site Policies help business users who are accountable for sites and need to clean them up over time. In SharePoint 2013, the site policies now trigger workflows that you can build and have various configurations for handling inactive sites.

8. Web Content Management

Running internet facing sites is a key emphasis in SharePoint 2013. Improvements include embedding video directly into pages, much shorter URLs, and the ability to have better multi-lingual and multi-device support. This benefits internet facing site authors, but also internal sites that want these advanced publishing features.

9. Business Intelligence

Business Intelligence continues to evolve in SharePoint 2013 with improvements across the board in Excel client, Excel services, PerformancePoint services and Visio services. The in-memory capabilities of Excel client now allow business users to pull data from various sources and build sheets in minutes.

10. Apps and the Marketplace

The new app model takes the risk out of customisations from an upgrade perspective and allows for more flexibility than the sandboxed solution model. Out of the gate, there is not much there – but you can be sure that the marketplace will grow exponentially to benefit users.

The 10 points I have outlined above show how SharePoint 2013 will drive productivity in any office environment. IT has a responsibility to drive the future of productivity. It is likely that SharePoint 2013 will dramatically change the way we collaborate across the organisation, and businesses should get on board or risk losing out on this productivity revolution.

Jeremy Thake, AvePoint Chief Architect, has over 10 years of software development experience, and is a Microsoft SharePoint Most Valuable Professional (MVP). He has a deep understanding and passion for SharePoint, which has long been the focus of his work. Jeremy’s MVP status was awarded on the grounds of being one of the ‘best and brightest’ professionals within the SharePoint community, and for his outstanding contributions to SharePoint development and research.

  • Jack Owens

    You gave good 10 points. If you could also point 10 videos from You Tube (for each of them) that would have added more value to your points

    My 2 cents

  • devendra

    Nice list of features.

  • Sharepoint Development

    great

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  • Great reasons to upgrade! Thanks for sharing.

  • Leslie Scott

    Good list for productivity improvement with sharepoint 2013. Running along with in a parallel manner with the competitive world the focus visualize that the productivity matters with a lot of factors which has ultimate strand for the rise in productivity and which ends up with the perfect management of the technique that talks up the way ahead.

    Where as time is a factor that has perfect stand out for the productivity rise in most of the cases. One such post which I came across recently clearly mentions the over all strategy which helps gain productivity. If you want to know more about the terms and tricks that helps gain productivity and works out at the best is mentioned here with. Check with this link – http://www.replicon.com/blog/how-byod-policies-can-help-cut-time-tracking-costs-and-improve-productivity

    Every small things getting automated in the process along with the stuffs ahead helps gain the productivity at a superficial move through.

  • Felix Rond

    The Users Experience is
    undoubtable one of the most important things that can be thought of when
    designing a Content Management System. Microsoft has made this easy with their
    cool to use Office products that integrate with each other. As the years go on
    MS products get better and leave other technology based system in the pass.
    Products like SkyDrive, SkyDrive Pro, SharePoint, Office 365 and other key
    products that integrate with the software giant are becoming more and more
    popular to consumers.

    One thing Microsoft has
    thought us all is that it is a leader in enterprise technology software. We’ve
    learned that at times products like these are restricted to limited areas. This
    makes it hard to customize towards a company’s overall need. With products that
    are designed to integrate with one another at an individual rate with no room
    to modify the software beings problems to a company. This means the company has
    to wait for updates, hotfixes, third-party software and even new versions of
    the product for change. The company is force to grow when the product grows.
    The User Experience decreases in time from a familiar interface to a less
    productive Content Management System.

    An alternative to SharePoint
    and other solutions sometimes just makes sense. This is why we’ve chosen
    Centralpoint by Oxcyon. As a professional with over 15 years with content
    management experience I feel comfortable saying, “Centralpoint beings change to
    the table.” A Content Management System that comes with 230 out the box
    modules, Open Source license, easy to
    use interface (Like MS Office), No cost per seat, and a Company like Oxcyon
    that customizes Centralpoint to work for your company.

  • Nino Bautista

    I love the list provided and how Sharepoint can improve productivity.

    As a manager, it is difficult to handle multiple tasks especially when deadlines are drawing close. I realized early that if I was to succeed, I had to learn to take advantage of technology.

    That is why as an advocate for continuous learning and upskilling in the workplace, I have made it a point to have all of our employees, including myself, take on online courses designed to improve computer literacy, especially in using Sharepoint, in the company like that provided by Career Academy http://bit.ly/2f9m48l. I have it integrated into their career plan so that they can better make use of technology like Sharepoint in improving performance.