4 Reasons Why Microsoft Access Is Good For Your Business

Microsoft Access

The Internet age has changed the way we value and utilise our data. With many factors being easily quantified and analysed, businesses are finding it easier to come up with solutions to a vast array of challenges. A large part of this is because of more convenient access to statistics on profitability, inventory turns, repeat customer rates, and many other key performance indicators. As a result, these types of data allow business owners and managers to act with more confidence on tough decisions. However, having to monitor so much information may be too much for just a simple spreadsheet app.

Thankfully, we now have database management programs that are fully capable of handling and analysing large amounts of information. One of the more commonly used and beginner-friendly choices is none other than Microsoft Access. Indeed, it doesn’t matter if you’re in charge of a small business that’s just starting out or a bigger company that’s trying to modernise. Microsoft’s own business intelligence app may just be what your business needs. Here are just four important reasons why:

1. You Probably Already Have A Copy Of It

These days, it’s hard to find a business that doesn’t use Microsoft Office. And unless your office uses the cheapest bundle that’s meant for students, you are guaranteed to have a copy of Access that goes with your Office bundle. In case your business doesn’t use Microsoft Office or if you’re still starting out, then you’d be relieved to find out that the bundle is still quite affordable. At just $69.99 per year for one copy, you‘ll be able to use Microsoft Access, along with the rest of the Office Suite apps, without breaking the bank.

2. It’s Fully Integrated With Other Office Apps 

This builds on our previous point. Since Access is part of the Office Suite, you can say that it was designed from the ground up to work well with other Microsoft Office Apps. Indeed, data can be transferred to and from Excel for easier data gathering and analysis. Meanwhile, you can also use Access in conjunction with PowerPoint if you want more visual flourish to go with your reports. These are just a couple of the most important examples, with plenty more that you’re sure to discover. 

3. It’s Highly Versatile & Constantly Improving 

Using the same VBA programming language that’s used by Excel, Access allows for a wide range of functions to help users work with their data. This allows for task automation, string manipulation, looping, and many other useful functions. If studied properly, Microsoft Access even lets users use IF statements and other operators to better compare and contrast specific data sets. What’s more, each new version brings with it even more useful capabilities. In the past, this has included the introduction of cloud storage, full integration with web apps, remote access from any web-enabled device, and much more.  

4. It’s Scalable For Future Expansion

Usually, Microsoft Access is criticised as a basic database engine with limited features. After all, its database engine is simpler than more specialised management systems. However, this overlooks the fact that Access data is easy to migrate to another one of Microsoft’s programs: SQL Server. Doing this allows users to keep using Access while also making use of SQL Server’s more powerful database engine.

In today’s world of increasing connectivity, information has become a highly important resource for businesses in many fields. This proves the importance of database management tools like Microsoft Access when it comes to information storage, reports generation, and data analysis.

Monica Mendoza

Monica Mendoza is the manager for a Fortune 500 company. Monica counts communication coaching and personality development among her passions. In her spare time, she engages in writing, gardening, surfing and hiking.

  • Wow. Monica, you hit the nail on the head. Microsoft Access is the world’s fastest rapid application development platform and since 1992 it been installed on over 7 billion computers. It’s used to develop custom database applications to solve critical business problems where no off the shelf software package exists.

    I’ve developed a consulting company Help4Access.com which helps clients leverage the full power and scalability of MS Access and when they are ready to grow, we use tools to programmatically convert and migrate their valuable business solutions to technologies such as SQL Server, Oracle and dot NET.

    Thank you Monica for clearly describing the advantages of this powerful custom database application platform.

    Sasha Froyland
    Founder / Help4Access.com