5 Tips To Increase Print Efficiency In The Workplace

Office Printer

All across the country, organisations are losing time and money by neglecting to streamline their print productivity. It might appear to be a little issue, and one that numerous entrepreneurs won’t consider, however a couple of little changes can really help your bottom line. Here’s the manner by which you can build your print efficiency, and really affect your profit margins.

1. Assess Your Current Print Efficiency

The principal thing to do when enhancing print productivity is to investigate your current procedures and frameworks. Recognise places where certain tasks take longer than they ought to and work out how similar assignments should can be carried out more effectively. One way to implement quick changes is to ensure that your staff have the correct equipment and programming available to them. Buying the right gear and the right software can accelerate procedures, and improve the general efficiency of your business. If your office printer is old and out of date, replacing it with a modern day, speedier one can accelerate print jobs and cut down the amount of time that staff members are stood around the machine waiting for their documents. What’s more, old printers are more likely to break, leaving staff annoyed and slowing down business. Putting resources into dependable equipment can resolve these issues for a number of years.

2. Decrease Outsourced Printing

Many companies outsource much of their printing to an outside company. Not only does this mean that you lose control of your printing processes, but also that you have to deal with – and pay – a middle man. It is significantly more effective to put resources into printing hardware for your business that can handle bigger print runs. Once you’ve soaked up the initial expense, the cost and efficiency savings you will make later on will soon mean that the outlay has paid for itself.

3. Decrease Colour Print Volumes

One rapid method of saving funds and enhancing print efficiency in your work environment is by setting up black and white printing, and making this the default setting in your office. Ensure that all ordinary printing is done in monochrome and utilise colour printing just for particular jobs that require it.

4. Limit Waste

As a rule, it is not essential for everybody in the workplace to have a physical copy of each document they work with. Encourage staff to view documents on their digital devices rather than printing it out where possible. Additionally, you should implement a system whereby staff just print out the key pages of a document that is a work in progress, until the entire thing is finalised.

5. Pick The Right Print Hardware

Buying the correct print equipment for your business won’t just make your business run more efficiently, it will save you money in the long term. Pick out hardware that is appropriate for your business size, and the amount of printing you do. Before buying, always seek the counsel of a specialist provider. Going through your requirements with a specialist can help you to identify the correct print equipment, which will enable your operation to run all the more efficiently and cost-effectively. Additionally, ensure that your print software is fully up to date. Out of date software and programming can have a real negative impact on your company’s efficiency, so ensure everything is updated.

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Andrew Hoyle

Andrew Hoyle is the Marketing Manager of ASL Group, a managed print services company, who streamline and improve the print operations clients in a variety of sectors.