Reducing the consumption of paper in the office not only benefits the environment, it’s also good for your operational costs. There are many practical and economical ways to save money not only on the purchasing costs of paper, but also its storage, printing, copying, postage, recycling, and disposal. All of these add up over time, so it’s best to start reducing paper consumption as soon as possible.
Here are some of the best paper-saving strategies you can easily implement not only in your office. You can do some of these at home as well…
1. Shift To A Lightweight Paper
Sure, that thicker paper looks and feels really nice, but is it really necessary to keep your business going, or will a lighter-weight paper suffice? Shifting to “thinner” paper will cost you less and will also save on storage space. For more savings, order your paper online using voucher codes that will bring you big discounts when you buy in bulk.
2. Do You Really Need To Print That?
Before you print anything, ask yourself, “Is a hard copy of this really necessary?” Print responsibly—once you print something out, consider where it will go after you’re done with it: will it be filed somewhere and probably forgotten, or will it make its way to the shredder after a few minutes? Think before you click “Print” and determine if saving the document in your cloud storage for future reference would be sufficient.
3. Go For Electronic Solutions
In this day and age, your office should really take advantage of digital, paperless business solutions such as email, cloud storage, online forms, project management software, and the like to reduce paper consumption, decrease supply costs, and increase workplace efficiency and productivity. Why spend precious minutes (or hours, depending on how organised your office is) sorting through physical folders when you can bring up a document with just a quick search through your electronic filing system?
4. Use Both Sides
If you really need to have something printed, consider if you can print on both sides of a sheet of paper. By doing so, you automatically reduce paper consumption by half. Another idea is to reuse the other side of a piece of paper that already has something unimportant printed on it. This works well if you’re printing out draft copies or internal documents, receiving a fax, or simply need scratch paper for handwritten notes. Paper that has been used on both sides can also be recycled for cash, earning your office some extra money you can use toward team activities or for helping out a charity.
5. Reduce Margins & Font Sizes
Even a small change in margins and font size can equate to big savings. Fit more text on each page you print by decreasing the size of margins and fonts. You can also shift to a font type that saves on space but is still easy to read, such as Times New Roman.
6. Check The Preview Before Printing
There’s a reason why the print preview option is there: to let you check a document prior to printing so you can proofread, spot formatting and layout errors, and make the necessary adjustments before hitting that print button. This would help you save not only on paper, but also ink and energy because you avoid having to reprint documents again and again.