Document Management Makes Both Environmental And Business Sense

With the current high pressure atmosphere surrounding government IT, another demand to cut waste and costs is just what the public sector IT manager needs!

However, there is going to be little choice in the matter for most technology chiefs. Organisations are under considerable pressure to meet sustainability targets with increasing rules and regulations around sustainable working.

Reports suggest that there are about 70 national indicators supporting UK government sustainable development strategy (see further reading). More broadly, the government intends to reduce carbon emissions by 30% through 2020 relative to 1999/2000 levels.

There is, then, much work to be done. But most technology workers are nowhere near prepared. Research from Version One highlights that 86% of senior IT professionals are still reliant on paper records, with over half (51%) stating that they are very reliant.

So, how many technology workers have their houses in order? Barely anyone, according to the Version Once research – just 1% of respondents state that they hardly ever rely on paper records.

It is time for a wake up call. Organisations simply must monitor and ultimately reduce their negative environmental impact. And, thankfully, there are tools that help monitor, measure and manage sustainability.

Electronic document management (EDM) should be your first stop, a system that can help IT managers to reduce the amount of paper being produced by the organisation and to automate processes such as purchase-to-pay and order-to-cash. Surely it’s a ‘no brainer’?

However, almost half (48%) of respondents to the Version One survey said that need to be convinced to move to EDM. If they were assured of document security, customer service, sustainability and legal admissibility then they would be more likely to invest in this technology. And here is the thing – EDM automatically helps with all these areas.

From document delivery and document imaging through to document retrieval, EDM provides the basic building blocks for a sustainable, efficient and secure approach to document management. For cost-pressured IT managers struggling to cope with environmental compliance, what’s not to like?

Dean Dickinson is Managing Director of Advanced Business Solutions, formerly COA Solutions. Dean has been in the finance software business since 1990. He was part of the senior management team at QSP/Arelon prior to the acquisition by COA Solutions at which time he became Deputy Managing Director for the business as a whole. Since the acquisition of COA Solutions by Advanced Computer Software Group in February 2010, Dean has become Managing Director for Advanced Business Solutions. He is a specialist in consultancy and has a strong knowledge of business processes within a high volume/high value environment.