Five Hot Tips For Successful Online Meetings

You’ve got the software bit down. You’ve even attended some webinars to get a taster. You’ve practiced using the software with your colleagues. You know all the ins and outs of the software. But are you really ready for an online meeting?

In the whirlwind of planning and executing a successful online meetings, one might forget a few things that could help polish their presentation. If you’ve ever wondered what you can do to make your online meeting or desktop sharing session a success, why not try some of these tips that will take your work to another level entirely!

Tip 1 – Be prepared

Know what you’re going to say and the content you’re going to present. Don’t just go in there and freewheel it. Know what you plan on discussing and then practice it (but not so much that you sound like a robot). Practice it until you sound like Meryl Streep delivering any line in any film ever.

Tip 2 – Spell check!

One of the worst things you can do when giving a presentation is come in with a PowerPoint file where everything is misspelled. You may think it is no big deal, but it reflects poorly on you if you make basic spelling and grammar mistakes.

Tip 3 – Don’t ignore your client!

A preliminary online presentation can be like a first date. What if you showed up to a first date, talked the whole night and then left without letting the other person say anything? Don’t assume that what you’re saying or showing is self-explanatory. Ask if they’ve got questions because it will increase engagement with your clients, it’s polite and will build rapport. Interact through your presentations so that you can make a lasting impression.

Tip 4 – Don’t be a diva, but don’t be a pushover either

Have a designated time for questions and answers. Have a pretty good idea of how everything is going to go. Be organized and prepared but don’t refuse to be flexible if you accidentally go over your allotted time or if they ask a question which you have already covered. Be patient with your client and be understanding to their needs.

Tip 5 – Look fresh

Ok, it might seem strange to focus on your looks and demeanor during an online meeting, however, studies have shown that feeling that you look sharp or well dressed can give you a confidence boost. A confidence boost may be just what you need to be able to hold your own and give a great presentation. While the content should speak for itself, knowing that you look and feel good can be just the thing to tip the confidence scales.

So I’ve got my tips. What about you? Do you wear a lucky tie? Have a lucky lipstick? Do a pre-meeting ritual? I want to hear about it! Fill us in on what you do to make your online meetings more productive and more successful.

Andrew Donnelly is the Online Marketing Manager for BeamYourScreen. Founded in 2005, the German-based company is now a major international provider of online collaboration solutions for thousands of companies worldwide. Andrew comes from a background of Business Administration, having studied in Australia, Denmark as well as Sweden, in conjunction with his experience in sales and marketing. Today Andrew leads BeamYourScreen’s international online marketing operations, primarily for one of the company’s main products for Web conferencing and remote support – Mikogo.