How to implement PRINCE2

PRINCE2 is a valuable method-based system for business management. PRINCE2 helps Project Managers to work out who should be involved in the project and what their roles and responsibilities within the project should be.

Training is necessary as PRINCE2 is a system with many processes, with the right training, you will learn vital skills required to successfully complete a project and utilise your new understanding of the PRINCE2 processes.

The biggest plus point of PRINCE2 is its ability to be adapted to any size of business and project; even if your project lasts a few days, you can choose the appropriate processes from the PRINCE2 methodology and implement them successfully into your project.

When you are being taught PRINCE2, the principles sound logical, but it’s often a different story when you come to implement them into your own projects. If users don’t fully understand PRINCE2 then this can lead to excessive use of its processes, which wastes time and effort.

Why implementation is not simply training employees in PRINCE2?

Implementing PRINCE2 requires consistancy of the application of project management processes throughout your business or organisation. The PRINCE2 implementations will vary according to the business as well as the project. Applying PRINCE2 effectively requires tailoring to fit into existing working practices.

The information learned on a PRINCE2 training course should not be applied in a rigid way, the PRINCE2 method should be tailored to suit the individual organisation and project.
When this does not happen PRINCE2 can be perceived as unwieldy and bureaucratic leading to the method being side stepped so that project managers can get on with managing. In fact this happens so often it even has its own acronym PINO (Prince in Name Only)!

You may need help with applying PRINCE2 if –

  • This is the first time PRINCE2 has been used by your business.
  • You feel PRINCE2 isn’t working for your business or you haven’t noticed an increase in performance.
  • You want to make sure that all the PRINCE2 processes are being fully realised.

Assign a PRINCE2 Mentor

Many see the implementation of PRINCE2 as a venture; this can be completed within the company by a PRINCE2 mentor. The aim of the mentor is to ensure that PRINCE2 is successfully implemented into projects and can be used in the businesses future projects by the PRINCE2 accredited personnel.

A PRINCE2 mentor can help with advice and support by coaching and ensuring the appropriate processes are used correctly. They can help individuals and small groups by using their PRINCE2 knowledge and creating the right method for their businesses projects. This can be done in small work groups or over the phone or email depending on how much help is needed.

The mentor’s roles can differ with each case. A mentor is someone who helps and offers assistance to others less skilled than them. A great mentor will take a hands-on approach to your businesses project and they should have a large amount of experience and knowledge to help you succeed.

To Conclude

To attain good results when implementing PRINCE2, do not forget its great adaptability and its ability to be tailored to your specific needs, sometimes you don’t need to use everything that PRINCE2 has to offer as it may be irrelevant.

Getting a PRINCE2 mentor to help your business is much more than just being provided with instructions; they are there to help create a structure for the very best way to go forward with your project, its also vital that you understand which areas need changing and why. PRINCE2 has the ability to add enormous value to organisations, but only if implemented effectively and intelligently.

Heather Buckley is Director and co-founder of IT and business training providers Silicon Beach Training. Founded in 1999, Silicon Beach Training run public-scheduled training courses in their Brighton Training Centre as well as bespoke on-site courses worldwide. Popular courses include Social Media Training, Photoshop Training and PRINCE2 Training, which has recently been launched in Birmingham. Heather writes on the Silicon Beach Training blog with a focus on IT, Project Management and Social Media as well as offering Photoshop knowledge from her experience as a photographer.

  • Very interesting, I have just created a PRINCE2 Training video explaining what PRINCE2 is and how a 5-Day PRINCE2 Training course is run, I thought you might find it interesting.