Mobility And The Cloud: An Ever-Evolving Issue

Cloud And Mobile

The trend that’s continuing to surge for workforce employees is mobile, on-the-go work and work from home despite some pull back from large, well-known organisations. In the last 6 years telework grew a staggering 73 percent. In addition, about 25 percent of employees work remotely at least some of the time. These statistics don’t include all of the people who travel regularly and work remotely because of this.

Though working remotely has many benefits or organisation and their employees, the cloud and mobility can bring about issues for both the organisation’s IT department and the end user. Richard Branson, founder of Virgin Group, was recently quoted making the bold statement that “one day offices will be a thing of the past.” Until then, though, some of the issues with working remotely need to be ironed out.

Managing Accounts For Remote Employees

Correctly provisioning accounts for hundreds or thousands of users who are not physically working within the walls of an organisation can be a major headache, and also can be an issue for the end user as employees need access to their accounts quickly and correctly provisioned so that they can begin their work and have access to the systems and applications that they need. In addition, ensuring that employees who are no longer with the company are correctly de-provisioned also needs to be done properly. A disgruntled employee who has access to the organisation’s network can cause a great deal of havoc to its data.

Losing Track Of Who Has Access To What

Amidst all of the account provisioning, granting access and revoking access to the many cloud applications, organisational IT leaders can easily lose track of exactly who has access to what. This can become not only a security issue, but also a problem for licensing costs since the organisations does not know exactly how many licenses they need to be buying. In addition, this can be a problem when needing to audit systems since it is difficult for the organisation to show and document who has access to secure data.

Dealing With Password Issues

Like employees working onsite, those working remotely tend to have difficultly remembering their credentials for the many different cloud applications they need to access. This is especially true for employees who are on the go, and contacting the IT department can be a major hassle. Needing to contact the helpdesk to have a password reset while working remotely is not only a huge annoyance for the end user, but also for the IT department since it tends to receive copious amounts of these types of calls.

So how can all of this be solved? Several leading organisations have chosen to use identity and access management solutions for resolving most of these issues. An automated account management solution can allow the IT department at any organisation to easily complete a form, check the boxes for which systems accounts need to be created in and accounts are automatically provisioned. This task can even be delegated to less technical staff if needed, such as help desk employees.

When employee accounts need to be disabled, help desk employees can easily de-provision users without manually going into each system and application. Additionally, the accounts also can be placed into a different category, where they have limited access to systems, but can still utilise other aspects of the accounts. To keep track of exactly who has access to what, a centralised dashboard can be used to provide an overview of which users are deployed in each cloud application. This allows the organisation to know exactly who has access to what, and how many licenses they need for each cloud application.

To help with password issues, single sign-on solutions work well with cloud applications. This allows users to login in once with a single set of credentials and thereafter gain access to all other applications they are authorised for. If a password does need to be reset, a self-service password reset software is another type of solution that can be helpful to remote employees. This type of solution allows end users to reset their own passwords without having to contact the help desk. Employees and students can answer security questions that they have previously provided answers to, and quickly reset their passwords.

With all or some of these solutions, organisations are able to provide a better experience to their users who are working remotely, and allow them to work more efficiently.

Robert Doswell

Robert Doswell has been working with Tools4ever, a global provider of identity and access management solutions, for more than 15 years and founded Tools4ever in 2002. Since then, he has grown the UK and Irish markets significantly year on year. In addition to conducting direct sales, he is responsible for the telesales team, field sales representatives and professional services team. Robert has been involved in Business to Business sales since completing his education at the University of Wales. He has specialised in Windows administration solutions for medium-to-large networks since 1996. Thanks to his years of experience, he has a deep understanding of client requirements and can configure solutions to be a perfect match.