Project And Facilities Management Goes Mobile

Mobile Apps

Paperwork. Nobody’s passionate about it, but without documentation project progress and delivery exists solely in a manager’s head. Paperwork is important for establishing goals and objectives, keeping track of planned activities and resources as well as staying on budget and schedule.

Paper-based processes are done-for, as businesses find new ways of documenting projects, activities and resources using digital formats and paperless solutions. Mobile facilities management services allow managers to streamline the tracking of resources and can assist overall business efficiency.

Staff don’t like doing timesheets, but most of them understand that it is an essential process to help monitor resources. What makes time tracking tedious is repetitive form filling and filing. This can be exacerbated with the necessity to create duplicates for customers or particular departments.

Collecting this data digitally means that it can be copied and pasted to other concerned parties in an instant, and makes the entry process much easier. It makes sense to monitor and manage a workforce digitally, so that those who work from home or from other locations are still accounted for even when they are off the premises.

Mobile facilities management isn’t just about managing facilities and resources; it can also be about improving professional communication capabilities. Mobile facilities management tools can also be used to schedule workloads, perform safety check calls to remote staff and to report incidents.

Managers can connect with onsite engineers in an instant, or check their time inputs remotely. It helps engineers in the field access relevant data, allowing for multiple members to collaborate on documents in real time. This is how businesses work in the twenty first century; we’ve bid farewell to duplication of paperwork, with several individuals able to create, view and edit documents simultaneously.

When it comes to customer service, keeping track of employees, their schedules and progress can be really important. Mobile facilities management services can help monitor activities even when staff don’t have mobile phone reception, by instantly recording data about the connection. This could be useful data if engineers are on a customer service visit or if salespeople have a busy schedule.

Stop working with paper. Apart from ending up with an office full of filing cabinets, paper-based management is not scalable – if a business was to grow quickly over a short period of time you would be snowed under with paperwork very quickly. Mobile facilities management can help a company to become more efficient across a range of business operations, from better reporting, planning, communication and documentation.

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Alan Cairns writes on a number of subjects including mobile workforce management and project management.