Managed Print Services aren’t typically among the top priorities for IT companies, but demand is growing fast. The market is expected to triple over the last decade from £19.50 Bn in 2015 to £70.75 Bn by 2024. It’s not surprise that demand is on the rise, as unmanaged printing costs typically eat into 1-3% of revenue.
Poorly managed printers are expensive and unreliable; they susceptible to failure and when they do fail the costs of repair of replacement can be substantial. An ad-hoc approach to printing often results in paper and ink not being acquired from the most cost-effective sources. Cheap, non-standard toner often increases faults in devices while suboptimal settings result in many, many small additional costs which can quickly add and by the end of the year and prove surprisingly substantial. Getting clarity on where the highest levels of inefficiency are within an estate and what’s causing them can lead.
It can be difficult to justify a proper fleet refresh as an outright acquisition; buying many new printers can be a hard sell budget-wise, even if current provisions are obviously outdated. By contrast, a managed solution makes transparent financial sense. Modern printing technology is much more efficient, and the best savings are available with a full outsource including a fleet refresh.
A managed solution can also improve productivity by freeing up your staff’s time; instead of battling with paper jams they can spend their time on business critical activities. Having a managed solution also gives central control over an estate, allowing preference settings to be adjusted remotely and resulting in substantial savings over time.
Rationalising a printer estate and ensuring that only the most efficient and best-suited devices are used gives clarity as well as reducing day-to-day running costs. Often, having a mixed, multi-vender fleet can further complicate the matter of evaluating and optimising print strategy; many different devices running at different consumption levels confuses the matter of evaluating the overall costs and nearly impossible to find a useful average cost of any one printer within the estate.
An MPS also offers several benefits aside from the direct financial savings. They can help to reduce the environmental impact of a business by decreasing paper waste and carbon footprint. These solutions are also proving effective in building toward properly tackling paper-to-digital workflow efficiency by providing key analytics to help understand the way in which paper is used in the modern business world.
If you’re making do with outdated printing technology, if you’re struggling to get true clarity on the cost of your printing estate, if you have security concerns or simply want to reduce the cost of your estate, a managed solution could be the perfect solution.
If your printing estate is in need of a refresh, if you have printing security concerns, are worried about environmental impact and above all if you want to get proper visibility and control over printing costs, a Managed Print Solution might just be the ideal solution. On average, introducing managed solutions can result in savings of over 60% simply by ensuring that the best-suited devices are used in the best way possible.