Using Microsoft SharePoint In Today’s Global Business Landscape

Often, businesses will start small with their Microsoft SharePoint 2010 deployment, refining the platform’s capabilities before extending into the broader organisation, be it different departments or diverse office locations. While an expansion can help a company boost collaboration among remote offices, an unruly deployment can lead to a SharePoint environment that is unorganised, unusable and uncontrollable for the IT department.

As globalisation continues to be a major industry trend, organisations are looking to collaborative platforms such as SharePoint to vastly improve the transparency and availability of critical business information for geographically distributed workers.

SharePoint projects often begin with a successful deployment in a single location. This may be a trial run at the businesses’ headquarters, or at a satellite office to run one capability such as a local intranet site. Once the deployment has been implemented and successfully governed in line with established business objectives, there is often demand to expand the environment – whether to more business units or office locations – to improve cohesion and consistency throughout the enterprise.

While data synchronisation is crucial to standardisation, the way in which data is classified and structured in SharePoint should not detract from the local autonomy that helps satellite offices operate effectively. To minimise difficulties when using SharePoint across numerous locations there are key considerations which businesses should consider:

Saving money

When it is time to expand SharePoint deployments to include geographically dispersed office locations, it is essential that content migration, synchronisation and restructuring can happen as simply as possible. SharePoint’s out-of-the-box features can make these processes extremely labor intensive and manual in nature. By automating parts of the expansion, IT departments can dramatically reduce the time spent overseeing the move, reducing budgetary requirements and downtime for end users.

Protecting data when migrating to SharePoint

As data is moved across to SharePoint, it is crucial that the entire environment, including all farm components, content and customisations, are backed up in case an error occurs during migration. Without this backup, any document that becomes corrupted or accidently deleted during the move can be restored to its original state, potentially saving significant business downtime because of a damaged file.

Tracking movement

As SharePoint usage increases, particularly among global office locations, companies should take the opportunity to evaluate how the platform is being used. By gaining full visibility of user access privileges and tracking movement through the entire deployment, businesses can strategically plan future usage of the platform as well as comply with regulations and best practice protocols.

Reporting difficulties

Proactively examining crucial site metrics – including number of users, sites, site hits and search efficiency – allows for a detailed audit that can address weaknesses such as a poorly managed storage system before it seriously affects business continuity. Spotting these problems early will also help in the planning process for further expansions, showing businesses where they will need to invest extra time in order to ensure a seamless transition for end users.

Using a third-party solution, businesses can take full advantage of their SharePoint investment, overcoming many of the challenges found when expanding the deployment. By automating common procedures, creating valuable backup systems and visualising the SharePoint environment, businesses will be able to deploy the solution quickly and safely, helping to improve cohesion and consistency across office locations and enabling an integrated enterprise community despite the location of the workforce.

In his role as AvePoint’s Director of Global Communications, Christopher leads the execution of the company’s global messaging strategy, including analyst relations, customer case studies, internal communications, public relations, and social media. Prior to his position at AvePoint, Christopher covered collaboration technologies at CRM magazine, a leading business trade publication, receiving multiple awards for his pieces on cloud computing and generational trends.

  • Yoriko Kira

    SharePoint has really been
    doing that well coming into 2014. Between Google Apps victories over SharePoint
    contracts and CentralPoint (by Oxcyon) new report by Gartner makes it hard to
    see the path MS is taking this year. As the years go on MS products get better
    and leave other technology based system in the pass. Products like SkyDrive,
    SkyDrive Pro, SharePoint, Office 365 and other key products that integrate with
    the software giant are becoming more and more popular to consumers.

    One thing Microsoft has
    thought us all is that it is a leader in enterprise technology software. We’ve
    learned that at times products like these are restricted to limited areas. This
    makes it hard to customize towards a company’s overall need. With products that
    are designed to integrate with one another at an individual rate with no room
    to modify the software beings problems to a company. This means the company has
    to wait for updates, hotfixes, third-party software and even new versions of the
    product for change. The company is force to grow when the product grows. The
    User Experience decreases in time from a familiar interface to a less
    productive Content Management System.

    An alternative to SharePoint and
    other solutions sometimes just makes sense. This is why we’ve chosen
    Centralpoint by Oxcyon. As a professional with over 15 years with content
    management experience I feel comfortable saying, “Centralpoint beings change to
    the table.” A Content Management System that comes with 230 out the box
    modules, Open Source license, easy to
    use interface (Like MS Office), No cost per seat, and a Company like Oxcyon
    that customizes Centralpoint to work for your company.

  • Mehrzad Izadi

    The Users Experience is
    undoubtable one of the most important things that can be thought of when
    designing a Content Management System. Microsoft has made this easy with their
    cool to use Office products that integrate with each other. As the years go on
    MS products get better and leave other technology based system in the pass.
    Products like SkyDrive, SkyDrive Pro, SharePoint, Office 365 and other key
    products that integrate with the software giant are becoming more and more
    popular to consumers.

    One thing Microsoft has
    thought us all is that it is a leader in enterprise technology software. We’ve
    learned that at times products like these are restricted to limited areas. This
    makes it hard to customize towards a company’s overall need. With products that
    are designed to integrate with one another at an individual rate with no room
    to modify the software beings problems to a company. This means the company has
    to wait for updates, hotfixes, third-party software and even new versions of
    the product for change. The company is force to grow when the product grows.
    The User Experience decreases in time from a familiar interface to a less
    productive Content Management System.

    An alternative to SharePoint
    and other solutions sometimes just makes sense. This is why we’ve chosen
    Centralpoint by Oxcyon. As a professional with over 15 years with content
    management experience I feel comfortable saying, “Centralpoint beings change to
    the table.” A Content Management System that comes with 230 out the box
    modules, Open Source license, easy to
    use interface (Like MS Office), No cost per seat, and a Company like Oxcyon
    that customizes Centralpoint to work for your company.