There comes a time for every business when it needs to upgrade its office. It could be for a variety of reasons: old and outdated decor, unprecedented business growth and a need to attract new clients are just a few examples. An evaluation of office space is necessary to assess whether the premises needs to be redesigned, relocated or fitted out, or perhaps a combination of all three.
Office relocations can be the catalyst for giving your entire company a make-over, and not just in terms of appearance. It forces a company to evaluate its current situation and assess the way it operates leading to changes that can motivate and encourage performance while cutting costs.
Questions to consider when relocating include:
- What are your company’s long-term plans? Will those plans be better achieved by moving?
- Who will be in charge of the office move on your side?
- Would a redesign or refurbishment be a better option?
- Is a move in the best interests of your staff and customers? Will they be able to reach the new office easily?
- Are the aesthetics of the building important?
- What essentials do you need in a building?
It is a time that can be exciting but also stressful and inconvenient, particularly if you are the person in charge of the move. Engaging outside help with the planning and relocation itself is the easiest way to avoid expensive mistakes and delays. Professional office relocation experts take the stress out of relocating, allowing you to enjoy the journey and reap the benefits at the end. Office relocation is an opportunity to alter the public, employee and customer perception of your brand.
Specialist recruitment consultancy Badenoch & Clark relocated 180 Staff into an 18,000 sq ft floor. The project was handled by a professional services company and included the management and selection of a design team, M&E consultants, IT specialists and a main contractor.
The team were appointed to optimise the open plan space for as many people as possible while also fitting out soundproof and confidential interview rooms. They subsequently extended the premises with a further 15,000 sq ft on another floor to accommodate more staff and to create training and meeting rooms in a short timescale.
Office design isn’t just about making your work environment look good, it’s about improving productivity, brand perception and revenue. Design encompasses everything from open plan offices to the psychology of colour and is best implemented in line with your company’s personality, culture and values.
For example, a young start-up will be more likely to have lots of collaborative space and bright vibrant colours compared to an investment firm that needs rooms for confidential meetings. Everything about your design should reflect your company, so that staff will connect with your message and become natural brand ambassadors.
A professional office designer needs to be briefed on the workplace culture and future plans for the business so that they can best advise you. Design consultants should offer a full space audit and you may find that a smaller space than you currently occupy will suffice. The interior design team can create concepts to ensure your office space is utilised as efficiently as possible to reduce your overall running costs.
Functionality is integrated with the aesthetics to increase staff efficiency and generally make work-life more rewarding for your staff. Building-related factors like monitoring and evaluation (M&E), building management systems (BMS) and IT/communications are taken into account. Designers can produce layout drawings, sample boards, 3D models, axonometric drawings and furniture mock-ups to help you visualise your new workplace.
An office fit out is the process of making interior spaces suitable for occupation after base construction has been completed. In reality, the fit out process is an intensive process that should be undertaken by experienced designers who can handle everything from budgets to project management. Fit out companies must understand your company and its requirements without running into hidden costs or legal obstacles.
It is essential to choose a professional fit out company that is transparent and communicates a clear step by step direction of the office fit out strategy. The fit out team should also continue to support you after completion of the fit out by evaluating the performance of your workplace to ensure that your new office is working at optimum capacity and that your workforce is satisfied with the changes.
A fit out can rejuvenate your business and directly affect your bottom line in a positive way. The marketing company EMO & TRA is an example of a successful relocation combined with a fit out. The Creston plc group of companies needed to relocate approximately 230 staff from three separate locations around Bristol and Bath into one consolidated space.
The objective was to improve communications and efficiency and it achieved this by designing and installing a new spiral staircase to link the first and ground floors. The scope of the project brief also covered the creation of a reception area, meeting rooms, breakout areas, showers, a client screening area and server room in a combined area of 27,204ft of CAT A space over two floors.
The open plan fit out also allowed for some separate offices for certain departments and semi-private booth space was fitted so that more focused work could be completed individually or in small groups.
As you can see, a professional services company is an essential resource in helping you to choose whether a relocation, redesign or fit out is the correct solution for your business.